Request Course Reserves (for Faculty)


Course reserves are books and other print and non-print items that are required or suggested as supplemental materials for coursework. Physical items are kept at the Circulation Desk in the Library and given 2-hour or overnight loan periods.

Print and Video Reserves

How to Place Books and Video Materials on Course Reserve

To place items on reserve, faculty members must fill out a Reserve Request Form for each course. Blank request forms are available at the Circulation Desk or online.

For Library-owned items, you may either bring the materials to the Circulation Desk or fill out the call number, title, and author information on the form and Library staff will retrieve the items.

The Library will place a barcode and shelf label on any personal items for course reserves. Personal copies of an item are placed on reserve at the owner's risk and will be returned at the end of each semester.

All materials are removed from the reserves shelf at the end of each semester.

Please Note: Interlibrary Loan items cannot be placed on reserve.

Materials Appropriate for Print and Video Course Reserve

Faculty may request both Library-owned and personal copies of books, videos, DVDs, audio CDs, or cassette tapes for print and video course reserve.

Photocopies of articles, or books for which only a single chapter will be used for the course, should be uploaded to your Schoology course page in order to provide broader access to students enrolled in the course.

Where to Submit Materials

All print and video reserve materials should be taken to the Library Circulation Desk along with the completed Course Reserve form. Additional forms are available at the Circulation Desk.

Other Considerations

Allow at least 2 days for processing; keep in mind that processing time always depends on the volume of current requests. At the beginning of semesters, additional time may be needed. Materials are processed on a first come, first served basis.

At the end of each semester, the Library will notify faculty to pick up all personal items; these cannot be left at the Library.

Electronic Materials

As of the 2015 Fall Semester, faculty can manage electronic course materials directly through their Schoology pages.

Copyright and “Fair Use”

Bowman Library strives at all times to remain within the most current interpretation of copyright law. All photocopies and scanned materials must meet the Fair Use requirements as stated in Title 17, U.S. code, sec. 107.

Fair use is a legal principle that defines the limitations on the exclusive rights of copyright holders. The purpose of these guidelines is to provide guidance on the application of fair use principles by educators, scholars, and students who use portions of copyrighted works under fair use rather than seeking authorization for non-commercial educational uses. These guidelines apply only to fair use in the context of copyright and to no other rights.

There is no simple test to determine what fair use is. Section 107 of the Copyright Act sets out four fair use factors that should be considered in each instance; to determine whether a use is “fair use” consider:

  • The purpose and character of the use, including whether such use is of a commercial nature or is for non-profit educational purposes.
  • The nature of the copyrighted work.
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole.
  • The effect of the use upon the potential market for or value of the copyrighted work.

While only the courts can authoritatively determine whether a particular use is fair use, these guidelines represent conditions under which fair use should generally apply. Uses that exceed these guidelines may or may not be fair use. The more one exceeds these guidelines, the greater the risk that fair use does not apply. Bowman Library will require faculty to obtain permission from copyright holders under the following conditions:

  • Photocopied and scanned materials are placed on e-reserve on a repeated basis, i.e., for more than one course, or in successive years for the same course.
  • Photocopied and scanned materials of more than one article, chapter, short story, short essay, or figure/illustration from a single work or multiple articles or chapters that comprise more than 10% of the parent resource (book, periodical, newspaper, etc.).

A sample copyright permission letter is provided for faculty to use when requesting permission of publishers.

The Library reserves the right to refuse materials determined to be in violation of the fair use doctrine of the Copyright Law as stated above. If you have any questions about copyright compliance for e-reserves please contact Melissa Pincus (

Reserve Usage Statistics

Usage statistics for course reserve materials are available upon request.

Bowman Library

1000 El Camino Real
Atherton, CA 94027
650.543.3825 (circ desk)
650.543.3826 (ref desk)

M-Th, 8 a.m. - 11 p.m.
F, 8 a.m. - 6 p.m.
Sa, 11 a.m. - 5 p.m.
Su, 1 - 11 p.m.
Special Hours

Course Reserve Forms

Print Reserve Request Form

Sample Copyright Permission Letter (PDF)