Library Confidentiality Policy

In accordance with common standards of privacy, the Code of Ethics of the American Library Association, and the California Government Code (sections 6267 and 6254), we recognize that the library records of Menlo College students, faculty, staff, and other library patrons are confidential. These records include, but are not limited to, circulation records, interlibrary loan records, and information stored by patrons on the Library's computers. The same standards of confidentiality also apply to the questions asked by library patrons at the reference desk or elsewhere, the advice and assistance provided by library staff, and any other information related to the resources or equipment used by particular library patrons.

Confidential information will be used and shared by the Bowman Library staff only to the extent necessary for the proper functioning and administration of the Library. It will not be made available otherwise except as specifically required by law. No confidential information will be provided to outside agencies, including law enforcement agencies, unless the College first establishes that the relevant warrant, process, order, or subpoena is in the proper form and that there is a showing of good cause for its issuance.

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Circulation Services - Students

The Library Circulation Desk is open all hours of Library operation, with the last checkout taking place 10 minutes before the building closes. Circulating materials are checked out by using a Menlo College ID card with a valid barcode. Menlo College ID photos are taken at the Student Services Center. Bowman Library circulation policies are as follows:

# of Items Per Checkout: 15
Duration of Checkout: 3 weeks
Number of Renewals: 2

# of Items Per Checkout: 2
Duration of Checkout: 24 hours
Number of Renewals: 0

# of Items Per Checkout: 1
Duration of Checkout: 3 hours (in Library)
Number of Renewals: 0

Course Reserves
# of Items Per Checkout: 5
Duration of Checkout: 2 hours (in Library) or 24 hours
Number of Renewals: 0

Please Note: Reference books, newspapers, magazines and journals may not be checked out. They are for Library use only.

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Books: $0.10 per day
Course Reserves/Videos: $1.00 per hour
Maximum fines are $20 per item.
Students are also responsible for replacement and billing costs for lost or damaged items.

Laptops: $10.00 per hour (or portion thereof)
There is also a replacement charge, plus a processing fee for damage to, or the loss of, the laptop or the peripherals issued up to a maximum of $3,000.00.

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Items may be renewed if not needed for Course Reserves or by another borrower. Renewals may be done in person, with materials in hand, at the circulation desk, or online at My Account. Overdue materials must be renewed in person.

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Course Reserves

Course reserves are items faculty place on reserve for course use. The checkout period for reserves is either 2 hours or overnight, as determined by the faculty member. Two-hour reserve items must remain in the Library. For more information, see the Course Reserves section.

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Library Use Policies

  • Smoking and Eating are not allowed in the library.
  • Covered beverages such as travel mugs, bottled water and cups with lids are permitted. However, drinks must be kept away from all Library computers and equipment.
  • Cell phone use is not allowed in the Library.
  • Bowman Library facilities are reserved for use by the College. Use by any other group needs to be arranged, in advance, with the Library administration.

Continued abuse of these policies will result in a suspension of Library privileges.

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Computer Use Policies

The Library computers (in the reference area) are for academic work only. Time is limited to 20 minutes when others are waiting.

The following may not be done on reference area computers:

  • Internet games of any kind may not be played on Library computers.
  • Headphones may not be used to listen to downloaded music. However, headphones may be used to listen to CDs.
  • Nothing can be copied or downloaded to the hard drive. To save search results, papers or Web pages, use your campus network folder, compact disc or USB flash drive. These computers are set up to delete any saved files at login. If you save a file to the desktop, it will not be there the next time you use the computer.

Please note that there is an open access computer lab, without restrictions, for students in the basement of Brawner Hall. Please refer to Office of Information Technology page for policies and hours.

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Laptop Use Policies

Laptop computers are available for checkout and can be borrowed on a first-come, first-served basis from the Bowman Library Circulation Desk. Laptops are equipped with wireless network cards and are available for use in conjunction with the wireless network within the Library building. Laptops connect to Menlo College's computer network and the Internet, and include Microsoft Office, Macromedia MX Suite, Internet Explorer and Moziulla Firefox. All laptops are equipped with CD/DVD drives and USB ports. Headphones are available for checkout.

At certain times, laptops may not be available for checkout because they will be reserved for classes conducted in the Library's multimedia classroom.

Laptop computers may not be taken out of the Library. The following may not done on a Library laptop computer:

  • Copy or download anything to the hard drive. To save search results or web pages, use a CD or USB flash drive.
  • Change the system configuration.

We wish to thank The Fletcher Jones Foundation for providing a generous grant that allowed Menlo College to purchase some of the circulating laptop computers.

Non-Menlo laptops may connect to the campus WiFi network in the Library. All connections require acknowledgement of the Menlo College Computer Use Policy. Upon acceptance, access to the network is povided. WiFi connections do not include access to printing or personal folders on the campus network. Questions regarding access to the WiFi should be directed to the Office of Information Technology.

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Printing Policies

Printing is free, but students are asked to print double-sided and not to print multiple copies of a document. For multiple copies, students are to use the public copy machine in the Library (copies are $0.10 per page; the machine accepts coins and dollars). Abuse of these policies will result in a suspension of printing privileges.

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Bowman Library

1000 El Camino Real
Atherton, CA 94027
650.543.3825 (circ desk)
650.543.3826 (ref desk)

M-Th, 8 a.m. - 1 a.m.
F, 8 a.m. - 6 p.m.
Sa, 11 a.m. - 5 p.m.
Su, 1 p.m. - 1 a.m.
Special Hours