Annual Fund & Grants Manager

Reports to: Chief Advancement Officer
Position Type: Full-time, exempt
Compensation: $85,000-105,000, depending upon experience
Deadline: Open until filled
Location: Atherton, CA – This position is an in-person position

Position Overview

The Annual Fund & Grants Manager is responsible for all annual giving mailings and strategies, including Day of Giving activities and events. This position also oversees all grantmaking opportunities for Menlo College. This is an in-person position; Menlo College is located in Atherton, CA.

Essential Duties and Responsibilities

Annual Fund Responsibilities (70%):

Develop and implement a comprehensive annual giving strategy, including tracking and analyzing the performance of annual giving efforts
End-to-end management of a targeted, multi-approach annual fund program: including direct mail, email campaigns, analysis of donor data and gift trends, administering a follow-up program, and participating in Giving Tuesday
Draft donor-centric communications, including gift acknowledgement letters, email campaigns, stewardship pieces, direct mail, social media content, peer-to-peer fundraising materials, web content, phone scripts, and press releases
Manage annual scholarship stewardship process, documenting scholarship activity and updates, allocating funds with financial aid, coordinating thank you letters with students, and drafting scholarship reports
Serve as a point of contact for alumni, donors, and other stakeholders, managing the office’s general email inbox
Design and administer annual donor surveys, compiling and distributing results
Supervise student worker conducting thank you calls to all donors under $500
Build and update phone scripts, physical thank you instructions, and troubleshooting
Track, steward, and administer non-scholarship donor-funded endowed funds
Maintain accurate donor records in Salesforce, ensuring all interactions and contributions are properly recorded
Event support: invitations to President’s Circle major donor event, greeting at campus events, as needed support on Oaktoberfest, Commencement, and reunions
As needed: compiling materials for board meetings, note taking at advancement committee meetings

Grants Management Responsibilities (25%):

Research grant opportunities for the benefit of Menlo College
Support the application process for grant opportunities
Manage grant funding disbursements and tracking
Provide required reporting to grantmaking institutions

Management (5%):

Manage student worker in data entry and research assignments
Other duties as assigned

The Successful Candidate Will

Possess a warmth, empathy and authenticity that shines through in your work
Be culturally competent
Thrive in a small close-knit office space
Take a service-oriented approach when working with colleagues from across campus
Be willing to interface directly with alumni and donors where appropriate
Have an aptitude for detailed work and strong analytical/problem solving skills with the ability to communicate effectively
Be highly organized, flexible and possess the ability to prioritize and handle short-and long-term responsibilities independently

Education, Skills, and Experience

BA/BS degree or equivalent required
2+ years’ experience using a relational database, Salesforce preferred
Proficiency with Excel required
Donor database experience in a fundraising department preferred
Strong attention to detail and accuracy
Proficiency with Google Suite preferred
Ability to work occasional evenings and weekends

About Menlo College

Menlo College is a diverse and tight-knit community of exceptional, involved people. Our mission is to: “…ignite potential and educate students to make meaningful contributions in the innovation economy.” We attract students from all over the world who are committed to learning, playing intercollegiate sports, starting and leading organizations, and making an impact in their communities.

Continuing an unbroken streak for more than a decade, Menlo College was named to the most recent Princeton Review “Best Colleges” list, recognition given to only 12% of all colleges and universities in the U.S. Menlo College was also ranked #11 in Money for Best Business Colleges in the U.S. Menlo College is designated as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American, Pacific Islander-Serving Institution (AANAPISI). Only 1% of all colleges and universities in the U.S. achieve this dual recognition.

Our campus is located 30 miles south of San Francisco, in Silicon Valley – one of the world’s most entrepreneurial and innovative locations. Silicon Valley is renowned as an innovation incubator with exceptional opportunities for experience-based learning.

Menlo College’s School of Business offers bachelor’s degree programs, ten majors, and two graduate degree programs. Menlo College is accredited by AACSB and WSCUC.

Application Process

Submission of materials as PDF attachments is strongly encouraged. Interested and qualified candidates should email a letter of interest, resume, teaching evaluations, and two letters of recommendation to:

Menlo College
Attn: Human Resources Department|
1000 El Camino Real, Atherton, CA 94027-4301
Or via email to hr@menlo.edu

Menlo College is an Equal Opportunity Employer with a strong commitment to diversity. All prospective Menlo College employees are required to satisfy a background check, as well as clearance annually for the operation of a motor vehicle on behalf of Menlo College.