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Employment Opportunities > Operations Coordinator

Operations Coordinator

Reports to: Executive Director of Operations

Position Type:Part-time Worker, Non-Exempt

Compensation: $16.50/hour

Deadline: Open

Position Summary

Operations Coordinators play a vital role in supporting Menlo College Operations and Conference Services program. Under the direction of the Executive Director of Operations, coordinators execute events for students, faculty, staff, and external guests while also assisting with on-campus projects. The ideal candidate thrives in a team environment, is passionate about delivering exceptional service, and possesses strong organizational and communication skills.

Key Responsibilities

Event Coordination and Preparation
  • Assist with the setup and preparation of event spaces, ensuring cleanliness and functionality.
  • Coordinate with internal departments (Security, Parking, Dining, IT, Student Housing, Facilities) to meet event needs.
  • Conduct pre- and post-event inspections, reporting damages or maintenance issues per Conference Services procedures.
  • Manage linen and equipment inventory, ensuring client needs are met and documented for invoicing.
  • Prepare, distribute, and collect signage for events.
Client and Guest Services
  •  Serve as a resource for all conference participants, demonstrating a thorough knowledge of campus facilities and equipment.
  • Familiarize group leads with Menlo College’s policies, emergency procedures, contact information, and necessary campus layout.
On-Call and Duty Coverage
  • Fulfill weekend, evening, and holiday duty shifts as scheduled.
  • Adhere to the on-call schedule, remaining accessible by phone and available in person within 15 minutes when required.
Operational and Administrative Support
  • Contribute to program organization, process development, and infrastructure improvements.
  • Assist in capturing and posting content for Conference Services social media. c. Maintain a professional and positive image of Menlo College through excellent customer service and problem-solving skills.
  • Perform other duties as assigned.
Employment Schedule
  • 0-10 hours/week

Qualifications

  •  Leadership experience on campus or in a community setting.
  • Strong initiative, with the ability to prioritize tasks and meet deadlines.
  • Excellent interpersonal, problem-solving, and decision-making skills. Exceptional attention to detail and strong written and verbal communication skills.
  • Outstanding customer service skills.
  • Proficiency in Microsoft Office and Google Suite, with the ability to quickly learn new technologies.
  • Ability to lift up to 50 pounds.
  • Demonstrated cultural competence and ability to work with diverse populations. Personal integrity, emotional intelligence, and a sense of humor.
  • Commitment to the mission and values of Menlo College.

About Menlo College

Menlo College is a tight-knit community of exceptional, involved people. Faculty members teach and mentor from their perspectives as scholars, entrepreneurs, managers, and community leaders. A non-profit, four-year school with two graduate programs, Menlo College attracts students from all over the world, young adults who are committed to learning, playing intercollegiate sports, starting and leading organizations, and volunteering in the community. In support of experiential learning, all business majors at Menlo College are required to complete a 6-unit internship prior to graduation. Psychology majors are also strongly encouraged to complete a for-credit internship. The Menlo College Internship Program is designed to help students apply the knowledge and skills they gain in the classroom to professional settings. Menlo’s internship program was deemed the most innovative in the state of California in 2019.


Athletics features prominently at Menlo, with more than 50% of students participating as varsity athletes, and yet more students engaged in athletics through club, intramural, and recreation sports. The Department of Athletics strives to complement the Menlo College experience by developing future leaders through its intercollegiate athletics program. Talented and driven coaching and support staff recruit student-athletes who display leadership skills, strong character, a commitment to academics and a high level of athletic skill. With quality programs, the department is a source of pride for the College and the surrounding community; in the most recently-completed full season, we recorded six team conference titles, two national team titles, nine individual national championships, and 21 All-Conference awardees — the best year in the College’s 96-year history. We expect better years to still be ahead.


Athletics at Menlo College reflects our commitment to providing an equitable, supportive and diverse environment that will teach student-athletes to compete with integrity and sportsmanship, act responsibly and take on leadership roles on their teams, in the classroom, on the College campus and in the community.


The campus is located 30 miles south of San Francisco, in the heart of Silicon Valley – one of the world’s most entrepreneurial and innovative locations. Silicon Valley is renowned as an innovation incubator overflowing with opportunities for experience-based learning.
 In recognition of the quality of Menlo’s program, the College was named “Best in the West” by The Princeton Review in their most recent ratings, a recognition that has been earned for more than ten uninterrupted years. AffordableCollegesOnline.org (AC Online) brought additional recognition to the quality of the Menlo College experience when they named Menlo as one of the 4-year colleges in California with the best lifetime return on investment (ROI). For more about Menlo College, please visit www.menlo.edu.

Application Process

Please apply with a cover letter and current resume. Submission of all application materials in an electronic format is highly encouraged. Applications will be reviewed on a rolling basis until the position is filled. Please email materials to: 

Menlo College

Attn: Human Resources Department

1000 El Camino Real, Atherton, CA 94027-4301

Or via email to hr@menlo.edu

Menlo College is an Equal Opportunity Employer with a strong commitment to diversity. All prospective Menlo College employees are required to satisfy a background check, as well as clearance annually for the operation of a motor vehicle on behalf of Menlo College.