Student Payment Policy

Student Payment Policy

Menlo College

Menlo College is committed to providing students and families with clear, accessible options for managing tuition and fees. The following outlines the policies related to tuition deadlines, payment options, installment plans, and refund eligibility.

Payment Deadlines

Tuition, fees, and housing charges must be paid in full by the following deadlines each semester unless the student is enrolled in Menlo’s payment plan by the following dates:

• Fall Semester: July 1
• Spring Semester: December 1
• Summer: May 1 

Methods of Payment

Menlo College accepts the following forms of payment:

• eCheck via MyMenlo (50 cents fee)
• Paper check, cash, or money order in person (at the Business Office)
• Mail-in check payments (include Student ID#) can be mailed to Menlo College – Bursar, 1000 El Camino Real, Atherton, CA 94027
• Credit/debit cards (Visa, MasterCard, Discover, AmEx) 3% convenience fee

Payment Plan Option

Menlo College offers a payment plan to allow students to spread payments over five months for fall and spring semesters.

Semester	Installment Due Dates
Fall Semester	July 1, August 1, September 1, October 1, November 1
Spring Semester	December 1, January 1, February 1, March 1, April 1

Students must re-enroll each semester to continue using the installment plan. There is no fee to enroll in the payment plan. 

For the summer semester, all bills must be paid in full by May 1. There are no payment plan options due to the short duration of the summer semester.

Late Fees

Fee Amount: up to $150 each month

Late fees can be avoided by paying in full by the due dates noted above or by enrolling in the payment plan. Balances that do not have a scheduled payment from the payment plan will be assessed monthly late fees up to $150 per month. 

If there is a charge on your account that you are disputing you will need to submit a charge/fine appeal. 

Additional charges incurred by students following the final day of the add/drop period for the current semester are to be paid in full within five business days after the charges are posted to the student account. If a student has a Payment Plan on file in the Bursar’s Office the additional charges will be added to the next payment.

Students with Financial Aid (Federal, State, or Menlo-Aid)

The Financial Aid Office will provide the Bursar’s Office with the amounts of financial aid you will be receiving, if any. Upon verification of the proceeds, tuition, fees, and housing amounts equal to the amount of the anticipated aid will be deferred until receipt of the funds. Financial aid will be applied directly to the student account for all courses for the term and any prior balances. Payment, for any portion not covered by financial aid, is due by the date specified in the Payment Deadline section below.

Refunds

Refunds for complete withdrawals are listed on the Menlo College Catalog and Academic Calendar. There are no refunds issued after the 50% refund deadline.  

Financial Responsibility Acceptance

Accept Financial Responsibility on MyMenlo prior to registration: All students are required to accept Financial Responsibility for each term they register for classes.

In the event you do not accept Financial Responsibility at the time of registration, or prior to classes beginning, your account will be placed on Financial Hold (FH), which will prohibit you from registering for courses and/or changing your registration.

Suspended Access to Services for Non-Payment

Access to campus resources and services will be suspended for non-payment. This includes, but not limited to Canvas access, housing, parking, athletic privileges, etc.

Menlo College Policy Regarding Overpayments made with wire transfer

Menlo College is not a financial institution. Payments directed to us should be rendered for the amount due based upon the College invoice, or the expected amount of tuition, institutional fees and on-campus housing while you are in attendance. Payments for off-campus housing, or other personal living expenses should be directed to your personal bank account, not the College’s bank account. Please note: payments received in excess of the amount billed will either be placed on deposit for an upcoming semester, or the payment will be returned to the sender. In the case of wire transfers, the wire transfer will be reversed to return funds back to the originating account, minus any banking costs.

International Students

International students have the same payment options as domestic students:   eCheck, credit/debit card, wire, money order, or cash. 

• Wire: Many international students prefer to pay by wire. If you prefer a wire payment, the full balance is to be received by Menlo’s bank by the due date. Please plan ahead to allow for sufficient time for transfer of funds. The payment plan does not offer a wire option due to international banking regulations. 
• Payment Plan: Beginning in fall 2025, Menlo College has partnered with Bank of San Francisco to assist international students in opening an international student checking account, if desired. [Students can select any bank they want and do not have to use the Bank of San Francisco.] International students can have funds wired directly to their checking account so that they can enroll in the payment plan using a U.S. bank-based checking account.  
• Credit Card: International students can enroll in the Payment Plan using a credit card. Convenience fees apply and are in addition to the student balance.

Need to connect with someone?

We have several offices that are here to get you the information you need. Let’s get you to the right office: 

• Financial Aid (federal, state, Menlo) questions: FinancialAid@Menlo.edu
• Alternate aid and payment options: StudentSuccess@Menlo.edu 
• Checking to see if a payment arrived: Student.Accounts@Menlo.edu
• Housing charge questions: Housing@Menlo.edu